Modern Machine Shop

OCT 2017

Modern Machine Shop is focused on all aspects of metalworking technology - Providing the new product technologies; process solutions; supplier listings; business management; networking; and event information that companies need to be competitive.

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36 MMS October 2017 mmsonline.com COMPETING IDEAS Columnist As there are only 24 hours in any day, we must find ways to use them wisely. Some of us devote a large por tion of these hours to work-related activities, yet struggle at times to accomplish what we had hoped. Others seem to invest fewer hours at their jobs, but somehow get more done. Those in this second group have the advantage of having learned how to effectively manage their time, ultimately allowing them to work smarter, not harder. In simple terms, time management is the abil- it y to use one's time ef fe ctively to complete various tasks. Of course, the ef fective use of ti m e m ay m e a n d i f fe re nt th i n g s to d i f fe re nt people, but there are some tested, basic time- management techniques that can guide us, and one of these is credited to Dwight Eisenhower, a very successful military commander and the 34th president of the United States. Eisenhower was so ef fective at time management that he found (or perhaps "created") time to play golf during the planning of the D-Day invasion, which the average person likely would have found to be a highly stressful and all-consuming activity. E i s e n h o w e r u s e d a n " u r g e n t / i m p o r t a n t principle" to guide him in effectively managing his time. This principle helps a person prioritize what he or she should do by determining which activities are important and which are just dis- tractions. Eisenhower recognized that great time management means being effective as well as ef ficient, and as such, it is essential that one spends his or her time on things that are impor- tant and not just urgent. The difference between important activities and urgent activities is: • Important activities have an outcome that leads to a person achieving his or her own goals. • Urgent activities demand immediate atten- tion and are usually associated with achieving someone else's goals. They are often the ones on which we concentrate, and they demand at te ntion be cause the conseque nce s of not dealing with them are immediate. Eisenhower prioritized activities using the following matrix (with 1 being the highest prior- ity and 4 the lowest): Urgent Not Urgent Important 1 2 Not Important 3 4 Once activities are prioritized, Eisenhower believed they need to be addressed as follows: 1. Impor tant and Urgent . It is dif ficult to argue that such activities should not receive the most attention, yet there are two distinct types of urgent and important activities: ones that you Time Management – How Effective are You? Perhaps former President Eisenhower's method for prioritizing activities can help you, too. WAYNE S. CHANESKI EXECUTIVE DIRECTOR CENTER FOR MANUFACTURING SYSTEMS NEW JERSEY INSTITUTE OF TECHNOLOGY

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